Freedom of Information Act (FOIA)

REDDICK PUBLIC LIBRARY DISTRICT
The Freedom of Information Act

I.   A brief description of our public body is as follows:

A.  Our purpose is to provide materials and services to meet the community’s needs for literacy, information, recreation, and culture. See Reddick Public Library District’s website @ www.reddicklibrary.org.

B.  An organizational chart is attached.

C.  The total amount of our operating budget for FY2017 is $1,115,485.72. Funding  sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levies are:
      1. General Fund Tax (for general operating expenditures)
      2. IMRF Fund Tax (provides for employees’ retirement and related expenses)
      3. FICA Fund Tax (provides for employees’ FICA costs and related expenses)
      4. Audit Fund Tax (for annual audit and related expenses)
      5. Building Fund Tax (for maintaining the building)
      6. Insurance Fund Tax (for insurance premiums, risk management, unemployment and worker’s compensation insurance, and relatedexpenses)
      7. Working Cash Fund (for internal loans)

D.  The office is located at this address: 1010 Canal Street, Ottawa, Illinois 61350.

E.  We have approximately the following number of persons employed:
      1. Full-time 7
      2. Part-time 15

F.  The following organization exercises control over our policies and procedures: The Reddick Public Library District Board of Trustees, which meets monthly on the 2nd Monday, 6:00 pm, at the library. Its members are: Neil Reinhardt, President; Jean Batson-Turner, Vice President; Bill Strong Jr., Secretary; Jameson Campaigne, Treasurer; Phyllis Palmer, Mary Rooney, and Melissa Hulse.

G.  We are required to report and be answerable for our operations to:
Illinois State Library, Springfield, Illinois. Its members are State Librarian, Jesse White(Secretary of State); Director of State Library, Anne Craig; and various other staff.

II. You may request the information and the records available to the public in the following manner:

A.  Your request can be made by mail, facsimile, e-mail, or personal delivery during regular business hours of the Library.

B.  If utilizing facsimile, your request should be sent to 815.434.2634. If utilizing e-mail your request should be directed to either of the following Reddick Library FOIA officers:

Kathy Clair kclair@reddicklibrary.org or Molly DeBernardi mdebernardi@reddicklibrary.org.

C.  You must indicate whether you have a “commercial purpose” in your request.

D.  You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.

E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
     There is a $1.00 charge for each certification of records.
     There is no charge for the first fifty (50) pages of black and white text either letter or legal size.
     There is a $0.15 per page charge for copied records in excess of 50 pages.
     The actual copying cost of color copies and other sized copies will be charged.

F.  If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only; i.e., disc, diskette, tape, etc.) or in paper as you select.

G.  The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.

H.  Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.

I.  The place and times where the records will be available as follows:
     Monday through Friday, 9:00 am to 5:00 pm
     Reddick Public Library District, Director’s Office

III.  Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
   A. Monthly Financial Statements
   B. Annual Receipts and Disbursements Reports
   C. Budget and Appropriation Ordinances
   D. Levy Ordinances
   E. Operating Budgets
   F. Annual Audits
   G. Minutes of the Board of Library Trustees
   H. Library Policies, including Materials Selection
    I. Adopted Ordinances and Resolutions of the Board
   J. Annual Reports to the Illinois State Library

Adopted by Library Board 12/14/09; updated 5/26/15

AttachmentSize
FOIA Request Form31.5 KB
Organizational Chart209.5 KB
Staff Compensation264.62 KB